Ministry of Education issues New Guidelines For JSS Capitation Funding
New regulations on the distribution of capitation funds to junior secondary schools under Free Secondary Education (FSE) have been published by the Ministry of Education.
The revised Handbook on Financial Management for Public Schools, Teacher Training Colleges, and Vocational Colleges in Kenya, published by the Ministry of Education PS Dr. Belio Kipsang, requests school administrators to abide by its financial guidelines.
The MOE, the Public Finance Management Act of 2012, and the Public Procurement and Disposal Act of 2025 all issued the manual.
The Ministry has released the FSE funds for JSS institutions to cover the second term of 2023, broken down into Tuition Account and Operation Account, where each student is allotted a sum of Ksh1, 680 and Ksh909.30, according to a circular from Kipsang dated June 15, 2023, which is sent to all county directors of education.
In order to recognise receipt of the monies, Dr. Belio requested that the heads of the schools provide official school receipts to the PS for both tuition and operation accounts, along with copies to the subcounty director of education and the county director of education.
They must also submit an allocation of funds with the full signatures of the granted funds and the recipients to the County Director of Education via the Sub County Director of Education.
Ministry of Education issues New Guidelines For JSS Capitation Funding
The letter instructed that each student should receive a school official receipt for allocation and that these lists should be attached to the payment voucher retained at the school in accordance with protocol.
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“This must be sent with money within two weeks. Schools will be removed from the programme if their acknowledgement is not received at the programme headquarters within the allotted period.
Also to be highlighted is that any school with enrollments below the threshold for this disbursement will be subject to recovery, according to the memo.
The Operational Account will be used to bank all GOK subsidies, with the exception of the tuition payments, while the monies in the Tuition Account must only be used for the purchase of instructional materials.
The circular said, in part, that “Each Account must have a separate cash book and Schools must post on their notice boards the amounts received.”
A few schools, according to the PS, were not included in the allocation because of contradicting school characteristics, but it was guaranteed that they would receive the money once the specifics were established.
The Cabinet Secretary, the Ministry of Education, the Secretary/CEO of the Teachers Service Commission, the Director of School Audit Services, and all Regional Directors of Education received copies of the circular.
